Housing Application Process
Housing and Dining Contract
To Print the Housing and Dining Contract Terms and Conditions
The above link will lead you to the actual terms of the housing contract. This is also included in our Campus Living Guide along with the application, but is also provided for your convenience here on the web page.
How to Apply for Housing
To apply for housing, you must complete the application and pay the deposit online through the STAR Information System. This is only accessible through your MiX account. You should have received information in a letter from Enrollment Services on how to access your MiX account when you were admitted to the College. If you have questions about MiX, please contact the OIT Help Desk at 1-877-327- 9260. In addition to the application and deposit, you will select your meal plan.
Step-by-Step Process On-line Housing Application and Payment Tutorial with screenshots
To complete your housing application and pay your housing deposit online:
1) Sign into Mountaineer Information Xpress (MiX) at http://www.mix.wvu.edu/ using your MiX ID and password.
2) Click on the “STAR” tab.
3) Click on “Click here to enter Star” link.
4) Click on “Student Services & Housing” link.
5) Click on “Housing” link.
6) Click on “Housing Application” link to complete the application and pay the deposit OR click on “Pay Housing Deposit” link if you have previously submitted the Housing Application.
*Note: In this section all residence hall students will select a meal plan.
To select your residence hall room and your roommate:
7) After the College has received your housing application/contract and $200 room reservation fee, WVU will send an e-mail to your MiX account informing you that you may proceed with selecting a room and roommate via the Housing Management System (HMS). It is imperative that you continue to check your MiX account for this notification as well as follow any and all instructions on how to complete the room selection process.
8) If you don’t have a roommate preference, you will be given the opportunity to fill out a roommate matching questionnaire (Public Roommate Profile) that will attempt to match you with a roommate with similar preferences. We ask that you, and NOT your parents, fill out this section honestly.
* In this section all residence hall students will select a meal plan.
** Make sure that you continue to check your MiX e-mail account regularly for further information on the room selection process.
*** If you would prefer a paper housing application, please contact the Housing Office at (304) 788-7407.
As a reminder you must complete your housing application before the system will allow you to pay your housing deposit.
If you do not have access to the Internet, please contact the Housing Office at 304-788-7407 to request a paper application.
Paper applications are limited and all students with access to the Internet are encouraged to apply online.
Housing Assignment and Roommate Requests
After the College has received your electronic housing application/contract and $200 room reservation fee, you will be able to select your room assignment and roommate preferences by following the directions sent to your MIX account via the Housing Management System. Additionally, you can find the link to HMS below. If you don't have a roommate preference, you will be given the opportunity to fill out a roommate matching questionnaire (Public Roommate Profile) that will attempt to match you with a roommate with similar preferences. These preferences include residence hall request, college major, neatness, morning vs. night person, and hobbies. We ask that you, and NOT your parents, fill out this section honestly.
If you and a friend would like to room together, you will have the opportunity to send a request to them via the Housing Management System. All roommate requests should be made early to ensure enough space to accommodate your request. Under no circumstances does the College guarantee who will be your roommate.
If you find that you are matched with someone who does not share your joy of mornings or you do not like your location, do not despair. You can submit a written request to the Housing Coordinator in the Residential Education Office to change your room approximately three weeks after the semester begins. Room changes are subject to space availability and will not be made or changed on the basis of race, national origin, religious affiliation, or sexual orientation.
We will notify you in writing when your original assignment has been made. Students should check their MIX accounts regularly for the most up-to-date information concerning their housing assignments.
The housing contract is a legally binding contract committing you to live in campus housing for the entire academic year (mid-August to mid-May).
HMS Link: http://housing.sa.wvu.edu/hms/
When Assignments are Made
Assignments for the Fall 2012 term will start around the first week of March 2012.
For the Spring 2012 term, assignments will begin around the end of December 2011.
Apply Early/ Deadlines
We accept applications until school starts each term. However, it is best to apply early. The earlier you apply, the better your chances of getting your preferences. Remember that late applicants may have to wait for a room assignment and may be assigned to temporary housing if space is not available when you apply.
After the halls fill, we utilize extended and temporary housing sites to meet the demand.
July 1- Refund Deadline for Fall .
In order to receive your refund of $200, you must notify us in writing of your intent to cancel your contract or e-mail us at PSCHousing@mail.wvu.edu . Once you submit your cancellation, you will cancel your admission, registration, financial aid, scholarships, orientation, and housing. This notice must be postmarked or time stamped by July 1 regardless of when the deposit is paid. After this date, the deposit is nonrefundable and the contract is legally binding for the entire academic year as long as you attend PSC. If you do not cancel by July 1, you will be billed for the entire academic year and will not be released from the contract as long as you are attending PSC.
In order to receive your refund of $200, you must notify us in writing of your intent to cancel your contract or e-mail us at PSCHousing@mail.wvu.edu . Once you submit your cancellation, you will cancel your admission, registration, financial aid, scholarships, orientation, and housing. This notice must be postmarked or time stamped by December 1 regardless of when the deposit is paid. After this date, the deposit is nonrefundable and the contract is legally binding for the entire academic year as long as you attend PSC. If you do not cancel by December 1, you will be billed for the entire academic year and will not be released from the contract as long as you are attending PSC.
Summer Housing Options
University Place remains open throughout the summer. More information, including costs, is available from the Residence Life and Housing office at 304.788.7407 or firstname.lastname@example.org . An application for summer housing may be printed by clicking here.
Who is Required to Live On-Campus?
All single students who are enrolled full-time (12 or more credits per semester) are required to live in College-owned housing, except those meeting the following criteria:
- Students 21 years of age or older by August 15th;
- Students who will be residing with family members within a reasonable commuting distance (50-mile radius of Keyser);
- Single or married parents.
The College recognizes that there are always exceptions to this policy. A housing appeals committee meets periodically to decide upon written appeals on a case-by-case basis. Questions and written appeals can be directed to the Residential Education Office.
In order to be considered a commuter, you must live within a 50-mile radius of Keyser with your parent(s)/guardian. Living with a sibling or other relative does not qualify you as a commuter.
Changes to Your Contract
If you must make changes to your contract, please send them to us in writing and include your name, your WVU ID, and detailed information about the change you want to make. Be sure to sign the letter. We will do our best to accommodate your request.
How to Cancel Your Contract
In order to cancel your contract, you may send written notification to the Housing Office or e-mail us at PSCHousing@mail.wvu.edu . Once you submit your cancellation; you will cancel your admission, registration, financial aid, scholarships, orientation, and housing. In order to receive a $200 refund, all requests must be received by July 1st for the fall term and December 1st for the spring term regardless of when you pay the deposit. After these dates, deposits are nonrefundable. The contract is binding for the entire academic year, and cannot be cancelled as long as you attend WVU. If you do not cancel by July 1 (December 1 for the spring term), you will be billed for the entire academic year and will not be released from this contract as long as you are attending PSC.
After these dates, please still send written notification of your intent to cancel your contract if you are not going to attend PSC so that we can clear your account of housing and meal charges. Remember that your contract is legally binding for the entire academic year.
Wait Listing for Residence Halls
Once you have been assigned to a room and a residence hall, you may request to be placed on a waitlist for another hall that is currently filled. You must submit your request in writing. You will remain on the wait list until you are placed in that hall or send written notification that you want to be removed from the list. If you and your roommate want to move together, you both must submit your requests in writing. If you are placed in the hall you have been waiting for, your previous location will no longer be available.
While we try to accommodate all waitlist requests, we cannot guarantee you will receive your request.
PSC halls are closed during extended breaks (Thanksgiving, Winter, and Spring Breaks); Each Student will be asked to vacate the hall they live in at a set time for each break. Notices of these times and dates will be provided well in advance. Typically, the halls close at 4PM on the Friday before the break starts, but are specific to each academic year. For information on this process, please see someone in the housing office. Students are not required to take all of their belonging home, but are encouraged to take anything they feel uncomfortable leaving behind. The halls are only closed during the three extended breaks listed above, for one day holidays, the halls operate as usual.
In order to provide a healthy environment for all of our students, all residence halls are tobacco-free.
Special Needs Housing
The Office of Residence Life and Housing makes every effort to accommodate special needs. However, you must apply early as late requests for specific needs are difficult to accommodate.
For disability-related housing needs, please forward documentation and a statement of need to the Office of Disability Services on the PSC campus located in Science Hall Room 104. You may contact us at 304-788-6936 or 304-293-6700 (TDD 304-293-7740) or send an e-mail to email@example.com Please indicate need on the housing application/contract in the space provided, but do not send the documentation with the application/contract.